property book accountability

[MtnGoat]

Well I know they have started to bring this back into the SFQC MOS for 18Cs. But I'm starting this becuse I'm hoping there are a few old 92Ys or even a 92As out here.

Looking to tell new and old 18Cs what is needed for a ODA property book and it's accountability.

I feel 18Cs are to use to the statement, "you'll learn about that when you get to your ODA". But when property book accountability and ODA supply is, lets go easy, 70% of your Job both CONUS and OCONUS. Go forbid if your going on a JCET to a "NEW" Country or a Deployment and have to stand up a PBO. Do you 18 Charlies know how to do this?? Can any of you Old 92Ys answer this? Any 18 Charlies want to part some pearls of wisdom.

What makes a Good ODA property book?

Maybe, how is it set up. Do you have one large 3 or 4 inch binder or a couple of 2 inchers? Do you use one 3 inch for everything, and then had 1 inchers for each ODA section and then one for ODA "Team" Equipment signed out to individuals? What makes your property book GOOD?

What does a DA 2062 cover? How do you use it? How long are they good for?

What is a DA 3161 used for? How long are they good for?

Will a piece of blank paper with someones signature and a piece of equipment and maybe a date stand up in a 15-6 investigation?

Lets do these above for starters.......

I would like to get it from a 92Y first off on the DA forms... but do chine in please on your ODA PBO books.

[caveman]

Originally Posted by MtnGoat

I feel 18Cs are to use to the statement, "you'll learn about that when you get to your ODA". But when property book accountability and ODA supply is, lets go easy, 70% of your Job both CONUS and OCONUS. Go forbid if your going on a JCET to a "NEW" Country or a Deployment and have to stand up a PBO. Do you 18 Charlies know how to do this?? Can any of you Old 92Ys answer this? Any 18 Charlies want to part some pearls of wisdom.

I'll admit, when I filled out my volunteer statement with 18C in the top slot I thought I was going to be spending most of my time (in the off chance I am selected and earn a long tab) building things and then blowing them up.

This may not be the place to ask, but your post inspired a question, is there a standard breakdown as to which MOS's hold which additional duties?

[exsquid]

"Hey, I'm a demo guy. Support guys build shit & do paper work."

Seriously, even though it is the CPT's name on the dotted line, I am the one w/ egg on my face if the PB is messed up. My PB is in Excel w/ tabs for each MOS. Stay/Go list is also in Excel. When I travel, I hand carry a binder w/ a hard copy of the PB and all 1750s plus a thumb drive w/ them on digits. Additionally I keep a few blank 2062s and 1750 on hand for contingencies.

As for answers to your questions, I do not know but suppose I need to go find out.

x/S

[head]

On my last team, we had an access database with every piece of equipment on the team listed, even the stuff not on the property book, along with columns for who is signed it, where it was located, "Stay/Go" checkbox. It would generate stay/go and packing lists from that. Made it very easy as long as guys updated the database.

Of course that was in addition to the hardcopy Property Book, and subhandreceipts.

One thing that I'd recommend is taking photos of every item and adding that to the database or spreadsheet by line item/ NSN / serial number.

Also, the 18C has the master property book, but each section should also maintain copies of their paperwork/2062s/turn-in docs.

[hotshot]

This is a great thread for up and coming 18C. A few good TTPs have already been put out, I'll add how I did it.

ODA Property Book (3in Binder)
-Copy of CPT's signed hand receipt
-Copy of MOS Break-down (Excel)
-Sub-Hand Receipts delegating equipment from the CPT to respective individual in that MOS (DA 2062)
-Then Density List of Team Equipment not on Property Book ie.(Craftsman tool kits, Cat 5 cable splicing kit, Concealed carry holsters) (Excel)
-Sub-Hand Receipts delegating team equipment to Individual (2062)
-Copies of all Turn-in Docs / Maintenance Docs
-Copies of shortage annexes (2062)
-2062s of Equipment signed out

Sub Component Book (1in Binder)
-A copy of all sub component hand receipts kept in the order that they appear on the HR
-Copy of Team HR

Load out Binder (1in Binder)
-I had each MOS make a word doc, basically using the 1750 format and write what had in each Contico Box.
-We used various ISU 90's along with the Teamroom to store equipment
this binder had where the equipment was located. ie (SKEDCO, Box D1, ISU 2-SN XXXX)

I also used a numbering system for the contico boxes, Personal and Professional. My guys were pissed when I showed up with black spray paint and paint markers and made them re-do their boxes with their names and graffiti all over them, but it paid off later on. Doing this allowed me to account for each box that was being palletized, that way I could give my TMSGT an UP without having to do another layout because each box was sealed after the final layout.

Before a deployment.
I would hand each MOS a copy of the Team HR. They would highlight anything that was a (STAY). I would take that info, review it, have the TMSGT review it. (Guys will try to leave shit behind that they need) Once he blessed off on it, I would put it on excel as the team density list. Using this info I would make the stay behind HR. Meanwhile, The MOS's would be making their 1750s.

I made a deployable version of the Team Property book with a tri-fold folder.
-Copy of CPT's hand receipt
-Copy of Stay behind hand receipt
-Copy of Density List
-Copies of all 1750s
-All Hazmat Documentation
-All Shipping Documentation
-Ammo Break down
-Blank 1750s/2062s

This version i would carry in my "C" Back pack, along with extra locks, a small set of lock cutters, paint markers, with a few other random things I thought that I would need.

This is all I can think of right now. I know it seems like a lot. However, after all the leg work is done, this system runs smoothly and requires minimal upkeep. I kept everything I could on digits, I hate re-creating the wheel. Keeping good books makes you look like a superstar, when your CPT calls you and you are OCONUS in a school, asking about a piece of equipment. I just told him to look in my Engineer/PBO Book and flip to the "Equipment signed out" Tab, and WALA.

This is all for now.

CH

[Richard]

I always had the Medics share that responsibility with the Engineers - more eyes reviewing the PB and supply requests led to fewer errors and, because the Medics used the supply system on a nearly continuous basis, they were equally adept at understanding it. It also gave me 2 capable people for managing our equipment and supplies when operating in a split-team mode vs relying solely upon 1 man.

Richard

[Mills]

Originally Posted by head

On my last team, we had an access database with every piece of equipment on the team listed, even the stuff not on the property book, along with columns for who is signed it, where it was located, "Stay/Go" checkbox. It would generate stay/go and packing lists from that. Made it very easy as long as guys updated the database.

Of course that was in addition to the hardcopy Property Book, and subhandreceipts.

One thing that I'd recommend is taking photos of every item and adding that to the database or spreadsheet by line item/ NSN / serial number.

Also, the 18C has the master property book, but each section should also maintain copies of their paperwork/2062s/turn-in docs.

Spot on. Thats what I have been doing for the last few weeks trying to update things, since im taking the senior slot, and my current senior is moving to another team, we are knocking this out so that he can take it with him and use it on his new team. The database is a good idea too, along with 2062's containing all of the component lists for each item, and a digital shortage annex for each item as well. I am almost done with them in xfdl format if anyone wants copies, I might be willing to trade for other useful documents.......

[CloseDanger]

Originally Posted by MtnGoat

Will a piece of blank paper with someones signature and a piece of equipment and maybe a date stand up in a 15-6 investigation?

I could preach for days about this stuff. A hand receipt (2062) does nicely, but getting the commanders permission to shake down the company, platoon, squad, or team that had lost a sensitive item saves a lot of pain on an OER. Ensure proper storage space and means. Grab a copy of the MTOE and the property book so you can track fielding (3161) of equipment and what may need to be turned in (1348-1) - it really helps with planning and ordering expendables to run them. Find the tactical items you will need on a deployment by tracking past requisitions and your new incoming equipment and make sure the orders (2062) are prepared before the ball drops.
Watch the operations cell like a Hawk - no planning without that. You rarely have to "stand up" to a PBO - thats what signature cards are for.

Must read - DA PAM 710-2-1,2 and AR 735-5. Helps to read 15-6 too because most officers become investigating officers in their term.

It costs alot of money and time to charge for equipment, it is just not efficient to do 362's, and you know an Officer will get hit with an investigation if you do a report of survey - they have a time hack. Its easier just to look for the item or make friends with a contractor